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With the COVID-19 pandemic forcing thousands of people to work remote, companies are utilizing online meetings more than ever before. The Zoom video conferencing software has become a popular way to keep in touch with coworkers, friends, and family. However, it’s important to keep your meetings secure so that you can prevent unwanted visitors or other negative consequences.

There’s a trend that’s become a problem for Zoom users called “Zoom bombing.” Zoom bombing is when a bad agent comes into your meeting or chat and wreaks havoc. Those agents are sometimes sharing vulgar images or using threatening or hate language. It’s gotten so bad that the FBI has warned the public of the potential for Zoom bombing.

The increase in online meetings is making it easier for unwanted participants to join meetings when additional security measures are not taken.  Zoom has recently announced a list of best practices when using their service to help prevent this from happening. 

  • Set a password on all meetings. This will make it harder for an unwanted participant to join the meeting.
  • Check your app settings to also notify you when participants have joined the meeting prior to the host.  This will ensure that someone else is not using your account.
  • Enable ‘Embed password in meeting link for one-click join.’ This prevents an unwanted participant from joining your meeting without losing the ability of sharing a link to join the meeting.
  • Zoom users update their app as much as possible because software updates often come with bug fixes and new features that make the app as secure as possible.

Privacy and security should not be put to one side for the sake of ease of use. Zoom has a lot of tools to help you create safe, fun meetings, and it’s worth spending some time familiarizing yourself with them before you set up your next meeting. It’s also important to remember there are many other online video conferencing tools available, including Microsoft Teams, Slack, and WebEx. If you want to learn more about which option would be best for your organization, contact us today.